Office Manager - Manhattan Sales and Design Center

Gulfstream Aerospace Corporation

New York, New York 10001
5/2 /2019
JOB ID: 143189 Specialty: Sales




Unique Skills:

Employee will be based at the Manhattan, NY Sales and Design Center.

Education and Experience Requirements:

Associate's Degree Marketing, Business Administration or equivalent field required. Equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. Bachelor's Degree preferred. 6 years in the field of customer service or related field.

Position Purpose:
Manages, coordinates and executes daily multiple Level One customer, VIP and dignitary visits through the New York / Manhattan Sales and Design Center (MSDC). The position is responsible for managing all aspects of the MSDC and ensuring that all visits and events at the MSDC are executed to meet the brand standards found at all of Gulfstream's Sales and Design Centers. Position also provides administrative, accounting and other general duties for the Regional Senior Vice President and the Northeast sales team.

Principle Duties and Responsibilities:

Essential Functions: 1. Acts as the single point of contact responsible for the successful planning and execution of all customer visits and events held in the MSDC. Coordinates closely with the Savannah Sales and Design Center visit planners to ensure that all visits and events match Gulfstream's brand standards. 2. Manages the visit planning process for all guests to the New York / Manhattan Sales and Design Center including: scheduling, arranging catering, entertainment, transportation, ensuring all audio / visual equipment is working correctly, and other logistics as needed to support the visit. 3. Prepares internal and customer agendas prior to visit, provides corporate materials and binders, and customer gifts 4. Performs a wide range of administrative support duties as required. for the Regional Senior Vice President and the Northeast New Aircraft Sales Team, including but not limited to: using advanced PC applications, filing, directing phone and in-person requests for information, preparation of customer correspondence, travel coordination, and mail processing. 5. Assists the Sales Administration team to maintain the customer, prospect, and Gulfstream databases for the Northeast U.S. using company-approved resources. 6. Manages the New York / Manhattan Sales and Design Center accounts, and coordination with approved external vendors. Work closely with Gulfstream Finance to ensure office expenses are within budget. 7. Assists coordination and execution of regional air shows and marketing events with periodic local on-site participation required. 8. Maintains accurate records for the office operations and maintains a live working schedule and visit notes for all activities at the MSDC in Gulfstreams's Salesforce CRM database. 9. Performs a wide range of special projects as assigned.

Additional Functions: 1. Performs all operational aspects of the office including shipping and receiving, data and records storage. Perform other duties as assigned.

Other Requirements: 1. Must be able to handle office accounts. 2. Must be proficient in Microsoft Office including Outlook. Experience with SalesForce is desired. 3. Ability to use independent judgment and to manage and impart confidential information.
4. Must have strong verbal and communication skills. 5. Must have excellent customer interpersonal skills and represent themselves in a positive and professional manner.
Additional Information

Requisition Number: 143189

Category: Sales

Percentage of Travel: Up to 25%

Shift: First

Employment Type: Full-time

Posting End Date: 02/18/2019

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.

New York, NY

New York, New York