Executive Assistant - Customer Support

Gulfstream Aerospace Corporation

Savannah, Georgia 31401
17/1 /2019
JOB ID: 142809 Specialty: Administration




Unique Skills:

• Strong capability and desire to work with and compiling data from various source into a format that can tell a story
• Intermediate to advanced knowledge of Excel
• Understanding of budgeting and/or financial metrics, preferred
• Interacts frequently with internal and external management, including senior level management and senior-level customer representatives concerning projects, operational decisions, scheduling requirements, and / or contractual clarifications

Education and Experience Requirements:

High school diploma or GED with advanced secretarial training. An Associates degree in Business Administration, office management, or related curriculum is desired. Six or more years related administrative experience. Proficient in the use of standard office equip and software, knowledgeable in administrative principles. Ability to handle multiple tasks, use independent judgment and manage confidential information.

Summary Description:

Under limited supervision, provides principal secretarial and administrative support to the Vice President. Maintains a close and highly responsible relationship with the activities of corporate officers and their staff, business unit managers, staff and employees. Performs a variety of activities, works independently, which requires considerable judgment, initiative, and knowledge of office functions and an understanding of the organization, programs, and procedures related to the work of the office.

Principal Duties and Responsibilities:

Essential Functions: 1.Serves as the primary point of initial contact on any matter directed to the Vice President; researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response. 2.Maintains calendar of events and schedules tentative appointments without prior clearance, makes travel arrangements as instructed, and coordinates meeting schedules and assembles necessary background information. 3.Prepares correspondence, memos, minutes, speeches, and special reports according to high quality standards and under demanding schedules and deadlines, may sign routine correspondence, varying details to suit circumstance, in own or supervisor name; route information to proper location. 4.Prioritizes mail or other requests and submits appropriately. 5.Prepares and uses confidential information dealing with matters of budget, employee performance, compensation, and operations as an important part of regular duties. 6.Answers Vice President telephone and screens all calls, re-directing them when necessary. 7.Provides point of contact for interface with various top-level executives inside and outside of Company. Also provides point of contact for business unit managers. 8.Compiles data from information selected and extrapolated from different sources; prepares presentations/reports and answers requests according to general instructions. 9.Establishes and maintains department files in an organized and timely manner.

Additional Functions: 1.Plans and coordinates functions such as roundtables, luncheons, etc. 2.Performs other duties as assigned.

Additional Information

Requisition Number: 142809

Category: Administration

Percentage of Travel: Up to 25%

Shift: First

Employment Type: Full-time

Posting End Date: 01/20/2019

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.

Savannah, GA

Savannah, Georgia